POSITION: PROGRAM MANAGER
CLOSING DATE: 6 SEPTEMBER 2023
LOCATION: JOHANNESBURG
OUT LGBT Well-being (OUT) is a South African based Not for Profit organisation aimed at enabling socially just, inclusive, and equitable societies that are free of discrimination and stigma for all LGBT+ people. OUT works to secure the empowerment, human rights, access to equitable services and well-being of LGBT+ communities in South Africa, the region and internationally.
OUT LGBT Well-being is currently recruiting a qualified and experienced Program Manager to manage the OUT USAID-funded project, Engage Men’s Health (EMH), which provides free and confidential health services to men who have sex with men (MSM) in the Johannesburg, Nelson Mandela Bay, and Buffalo City Metro areas.
This position will directly report to the CEO and will be a member of Executive Committee (Exco)
KEY DUTIES AND RESPONSIBILITIES:
1. Program Management and Reporting
- Contribute to the development of annual strategies, work plans, and continuation proposals, including drafting technical and administrative sections of documents and developing budgets.
- Monitor the progress of the project objectives and targets to accomplish project goals and outcomes.
- Enhance and innovate new and existing outreach modalities by using evaluation feedback.
- Ensure effective systems and processes are in place that support high-quality programming.
- Oversee the development / review / sign-off of program SOPs and conduct site visits to ensure SOPs are complied with.
- Work closely with Exco, the Strategic Information Manager, CEO, and managers to implement the project’s monitoring and evaluation strategies.
- Ensure sufficient resources acquired to achieve program objectives which includes staff, fleet, and other assets.
- Provide administration oversight, including developing, monitoring, and tracking work plans.
- Ensure timely and appropriate project expenditures in line with financial plans, and efficient use and stewardship of project material sources. Approval of all program expenditures.
- Chair weekly operations meetings and provide regular feedback to Exco.
- Establish and maintain effective project reporting, evaluation, and communication systems. Submit timely accurate and professional program reports that meet donor requirements.
- Collaborate with Community Services Linkage Officer to identify and link with external partners and institutions to leverage existing public resources to enhance programme efficiencies.
2. Stakeholder Engagements and Representation
- In collaboration with the CEO, ensure that there are signed MOUs with relevant stakeholders.
- Day-to-day Point of Contact (POC) for requests from funder, DOH, external partners.
- Attend meetings with key partners, e.g., PEPFAR/USAID, DOH, others, on provincial and national level.
- Liaise with key partners and stakeholders to meet program objectives and deliver results.
- Facilitate external stakeholder site visits, Data Quality Assessment (DQA) visits, etc.
3. Management of staff
- Ensure programme is adequately staffed with skilled individuals.
- Identify training and coaching requirements to achieve optimal performance.
- Develop systems and procedures to ensure continuous quality improvement of program and ensure staff are consistently meeting standards.
- Set performance standards and regularly conduct progress reviews of staff.
- Manage, mentor, and motivate staff towards achieving program goals.
QUALIFICATIONS AND EXPERIENCE
- Bachelor degree in Public Health, Health Administration, Management Social Work, or Business Administration with a focus on public health, social sciences, or related field (master’s degree preferred).
- 8+ years of progressively responsible experience in technical and operational program management of PEPFAR funded activities in South Africa.
- 5+ years of experience managing a PEPFAR-funded activity, including program planning, implementation, data use, monitoring, and reporting (USAID preferred).
- Demonstrated ability to manage large teams and effectively coordinate with a range of stakeholders including government, community, civil society organizations, and other PEPFAR and Global Funding KP implementing partners.
- Demonstrate working knowledge of U.S. Government program management regulations (USAID preferred).
- Ability to contribute and operate within a culture based on good faith and accountability.
- Members of the LGBT community are encouraged to apply.
OUT LGBT Well-being reserves the right not to make this appointment.
Applicants are encouraged to provide current and relevant references for background checks.
This appointment is subject to the preferred candidates obtaining the necessary security clearance, reference checking, and qualification verification.
APPLICATION PROCESS:
- Please only submit a 3-page (max) CV, and a motivation letter without supporting documents.
- Applications should be emailed to recruitment@engagemenshealth.org.za.
- For non-South Africans nationals or permanent residents, it is the responsibility of the applicant to attain a work permit from the Department of Home Affairs, and employment will depend on a valid work permit being in place.
- Whilst all applications will be carefully considered, only candidates who meet requirements will be contacted for the interviews. If you have not been contacted within 2 weeks of submitting your application, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.